3-2-1 Backup Strategy
As a general guideline, you can follow the 3-2-1 Backup Strategy:
Make 3 copies of the RAW files, 2 on separate hard drives and 1 offsite (eg. uploaded to the cloud or stored safely at another physical location like a trusted family or friend’s place).
Once you’ve made these backups, you can now start editing. We’ll keep this editing process minimal (ie. without using presets) so that you can understand the basics.
1. Organize your photos
Everyone has their own way of filing their photos. Once you’ve decided on what works best for you, stick to it. This is how I organize them so feel free to change it according to your needs.
After every shoot, I organize the photos by year and then by date. Here’s the hierarchy of folders on my external SSD external hard drive:
> Photography - Work
> 2024
> yyyy-mm-dd Interior - Designer’s Name (Address of Location) - Raw photos
> Final - Final high-res JPG photos to be delivered
> Web - A few selected web-resolution JPG photos to be used on portfolio/social media
(This is optional but it’s useful so you have that new work ready to update your portfolio/social)
2a. Culling
If you shoot weddings or events where you shoot a few hundred photos, it’s best to cull the set first. This means that you take a first pass through them and rate the photos to save you time when you’re actually editing.
During this process, you’re also removing the photos that are unusable (ie. out of focus, accidental shots, people caught mid-blink, etc.). Photo Mechanic is a great tool for culling because it renders previews quicker than Lightroom and has a star and colour ratings.
Develop your own system of rating but here’s an example that you can use when culling in Photo Mechanic or Lightroom:
5 stars = Excellent photo that must be delivered to the client
4 stars = Great photo technically and creatively, but not a top-pick
3 stars = Good photo technically, but not very creative and doesn’t add to the story/collection
2 stars = Ok photo, but only if needed to fill in gaps in the collection
1 star = Unusable, to delete.
Keyboard shortcut
You can also use the Pick/Reject system in Lightroom by pressing p on a photo to flag it as a pick and x to reject it.
2b. Import photos into Adobe Lightroom
Note: I have one Adobe Lightroom catalogue for all my work projects for the year. Some photographers choose to start a new catalogue for every shoot, which is helpful if each shoot has hundreds or thousands of photos. That helps your computer cut down on the time it takes to load the catalogue.
If you’re culling in Lightroom, drag all the RAW files from its folder into the Library module and start the process from there. If you’ve already culled your photos, select the RAW files you want to edit and drag them from the folder into the Library module.
Another way to do it is to go to File > Import Photos and Videos. Then navigate to the RAW files’ folder in the left panel: